Boards of directors require efficient communication to establish the company’s goals and assist in achieving the goals. Their communication could reveal confidential information, including financial information that could be harmful in the improper hands.
Secure board communication is important especially in the current nature of business. To ensure this, boards must adopt and implement secure collaboration tools, such as board portals and real-time messaging platforms. It is vital that boards evaluate and monitor their governance performance, which includes their approach to secure communication.
For instance a board portal that allows for a seamless transition between formal and informal communication channels — like group chats, email, and texting — is crucial for secure board communications. This type of software can provide an encrypted, secure way to collaborate and share files. It also facilitates real-time discussions and file sharing. It should contain features that permit granular control for access and deletion as well as encryption protocols and backup.
A strong board portal is vital however, so are secure instant messaging tools and meeting scheduling software. These tools should be easy to use, similar to popular email, texting or phone apps. They should also have extra security features, like the ability to blocking boardroomsolutions.org/best-secure-file-hosting-comparison-review messages and preset contacts. They should also automatically send read notifications, and an “view-only attachment” option that prevents downloading, exporting, screen captures and forwarding. Finally it is recommended to back them up across geographically dispersed sites to minimize loss of data.
